The guidelines for faculty research groups

Considered by the Board at meeting on 6 June 2014. Revised with the approval of the Dean on 2 February and 24 April 2018.

1. Mandate

The organisation of faculty research groups is a key instrument in the faculty’s implementation of its academic priorities, and is a strategic investment to meet the expectations set down in the faculty’s Strategic Plan to 2020. The purpose of the faculty research groups is to enhance research quality and volume, through e.g.

  • strengthening research collaboration in the units and the faculty
  • strengthening the faculty’s work on innovation and user experience
  • creating good conditions for increased publishing of high-quality materials
  • establishing support structures that contribute to externally funded research and external research collaborations.
  • facilitating systematic research management
  • creating attractive academic environments for researchers, post.doc.’s, Ph.D-candidates, master students, professors and associate professors.

 

2. Organisation

A faculty research group is appointed by the Dean upon application and recommendation from the heads of department/centre. Anyone appointed to an academic post at the UV Faculty can be a member. The research group should include new research recruits. The research groups are expected to also have initiatives aimed at master’s students.

Each group must have a research group leader. The research group leader must be a permanent academic staff member (professor, associate professor or senior research post). Appointment and changes to the research team leader must be approved by the head of department/centre.

The research group leader will not have HR responsibility for the group members. Based on employee participation, the research group leader may, together with the unit leader (head of department/center leader), address whether specific goals should be set for each individual’s work and discuss how this can be followed up by the unit leader through the use of performance assessment interview, etc.

The research group leader will be responsible for the operation and development of the research group’s activities in accordance with the criteria that form the basis for a faculty research group. The research group leader will, in collaboration with the group members, work to promote recruitment and develop a strong environment, including working to create a research environment that supports professional development and progression for researchers in recruitment posts. A research group leader is released from 10% of their own post (the teaching part) as compensation for the time spent on management.

A research group may consist of researchers across faculty units. Members must have their main affiliation with one research group. A researcher may have associate affiliation with other groups, but all output shall be credited to the research group in which they are a member (publishing points, external funding, etc.). For researchers with associate membership, the following shall also apply: In the assessment of the composition of the research group, the researcher shall be included only for the group with which they have their main affiliation.

Members of a research group may have different service locations. The host department will normally be the unit with which the research group leader is affiliated. When a research group has members from multiple units, the group affiliation will be agreed between the unit management and research group leader.

The host department will support the research group’s work, and assist the research group with practical and administrative tasks, such as project administration, organisation of academic activities and other research support requirements. The research group’s budget and accounts will be supported by the faculty’s finance section.

The manager of the host department will not have HR responsibility for researchers with service locations other than their own, but they will have a specific responsibility to

  • collaborate closely with the research group leader and other unit leaders with employees assigned to the research group
  • foster collaboration between different research groups, and between research groups and other academic environments and individual researchers
  • facilitate appropriate framework conditions and support functions in consultation with the research groups
  • help supervise the research groups to reach their objectives
  • collaborate with other departments on the follow-up and coordination of the research groups’ activities
  • evaluate potential affiliation with the research groups for newly appointed members of staff

 

The heads of department have overall research leader responsibility for their own employees in a research group. This means that the head of department must evaluate and approve applications for external funding in accordance with UiO guidelines. 

If it is deemed most appropriate, the Dean may, in certain cases, decide that the tasks for which the host department and head of the host department should be responsible will be undertaken by the faculty instead.

The faculty allows for the establishment of two research group categories: a) Ordinary research groups, and b) Start-up groups.

 

3. Criteria for the creation of an ordinary faculty research groups

Group composition:

An ordinary faculty research group consists of at least four members (permanent academic staff) in professor and/or associate professor and/or research posts and a minimum of two junior researchers (Post.doc.'s/Ph.D. - candidates, researchers 1108). If the number of junior researchers is lower, this can be considered if explained in the application.

Research group leader:  

The leader of the research group must be a permanently employed professor/associate professor/researcher with a doctorate.

Research programme:

The research group’s research activities must fall within the faculty’s areas of priority at all times.

Research share:

Members in professor and associate professor/research posts must usually spend 100% of their research time in the group (50% of a combined post), but may be associate members of other groups.

Publishing profile:

The minimum requirement for forming and maintaining an ordinary faculty research group is that the total publication points for the group amount to an average of ten through the last three years (not including the current year/year of application). In the event of new employees joining or in the event of leave being taken, holding a management post, etc., this requirement will be assessed using discretion. Such matters must be explained in the application if relevant.

Research seminars in the doctoral programme:

Ordinary faculty research groups are responsible for organising research seminars as part of the doctoral programme. Such seminars are normally arranged in collaboration between 2-3 research groups.

It is assumed that doctoral candidates and post-docs will participate in the group activities and contribute to the development of the group.

Other research activities:

  • Having applied for external research funding in the past two years
  • Normally highlight a project portfolio with external funding predominantly linked to the Research Council of Norway and/or EU funding. Funding other than the Research Council of Norway/EU may compensate for any anticipation of such funding.
  • Developing research projects with an international profile
  • Participation in international research projects
  • Creating an international research network for persons in recruitment posts (research fellows and post-doctoral research fellows)
  • Initiating research courses within the group’s field of research in collaboration with the Programme Committee for Research Education
  • Contributing to research collaboration, internally in the research group, across research groups and units and externally/nationally/internationally
  • Having a goal of increasing the proportion of level 2 publications

 

4. Applications

Applications for the establishment of an ordinary faculty research group must be submitted to the unit leader before 1 June 2018.[1] The application must include the following information:

1) Up to five pages concerning the group’s academic activities and organisation.

[1] Normally, the application deadline for establishing a research group will be 15 October each year.

Appendices concerning:

  • The group’s composition, cf. criteria for such, re. Item 3 and specification of the members’ research time within the group as % of post.
  • Publications in authorised publication channels (DBH) in the last three years for group members (level 1 and 2 must be specified for each publication), highlighting the required average of publications in the last three years, cf. Item 3 above.
  • Activities relating to externally funded activities for group members in the last three years (i.e. for submitted applications including project title and sum (in NOK millions) with projects for which applications have been submitted and projects granted listed separately.
  • Annual budget for the period 1 July 2018 - 30 June 2019. 

 

The appointment of research groups shall apply to a continual period of three years at a time or until an internal (including annual accounting and budget reviews) or external evaluation of the activities results in changes. The faculty shall be responsible for the preparation and implementation of evaluations. In the event of a high level of academic similarity between applications for the establishment of research groups, the faculty will evaluate the applications in relation to UV’s overall profile and discuss the establishment with the head of department and applicant (including applications for start-up groups). 

Significant changes to the research plan must be reported to the head of department and the Dean as soon as possible.

 

 5. Criteria and applications for the establishment of start-up groups

The opportunity to establish a research group with the status of start-up group is limited to newly appointed researchers wishing to develop research areas not already covered by ordinary research groups. Start-up group status is of a temporary nature. Over the course of three years, the research group must be able to meet the requirements for ordinary research groups (see Item 3). The criteria for the establishment of a start-up group are:

  • A start-up group consists of a minimum of two permanent academic staff in professor and/or associate professor and/or research posts.
  • The research group leader must have been appointed to a permanent academic post at the faculty in the last three years (at the time of application).
  • The research activities of the research group fall within the priority areas of the faculty.
  • Members in permanent posts should normally dedicate 100% of their research time to the group, but may be associate members in other groups
  • In the application, the research group must substantiate the potential for international publication
  • The research group must present a plan showing how the group will obtain status as an ordinary research group within three years

 

Applications for the establishment of a research group with status as a start-up group must be submitted to the unit leader before 1 June 2018. The application must contain:

1. The composition of the group

2. A description of the group’s academic area and planned activities (approximately 3 pages)

3. Description of the potential for international publication

4. Plan for the development of the group during the coming three year period

 

6. Funding for the groups

The research funding that has been granted must be used to enhance the research group’s research activities, research collaborations and project development as well as the quality and volume of research publications.

Funds for conference travel are expected to be covered by the pro annum for academic staff, or other schemes at the units.   

 

7.  Funding for ordinary research groups

Normally, strategic research funding is allocated in the faculty budget each year for use as stimulation and operating assets for faculty research groups. Subject to board approval, the research groups may be allocated funding over a three-year period. The funding will not be paid before the budget year concerned, and only upon approval by the board. The basis for transferring funds to the faculty research groups is based on a closed budget framework (allocation in accordance with a fixed amount). Transfers depend on the allocation in the faculty budget each year, the number of members and the research output that the research groups can refer to.

The following criteria apply to the allocation of funding, see Appendix on the basis for transfers in 2017 (the criteria come into force from 1 July 2018) (Note: For the subsequent allocation, permanent academic staff and recruitment posts will be weighted equally. At the same time, the allocation per member will reduce slightly, whereas the allocation per publication point will increase slightly):

Fixed yearly total:

1) The groups receive a defined amount per member affiliated with the faculty’s permanent academic staff (professor, associate professor, researcher (1183, 1109), university lecturers and recruitment members (researcher 1108, post-doctoral research fellows and postgraduates). The amount allocated will be the same for each member, but could be adjusted upwards for recruitment members compared to other members during the next three-year period.

Incentive funds:

2) The group receives a defined amount per publishing point for level 1 publications with a high ISI impact (impact of 1 and above) and level 2 publications. This performance component will be based on last year’s points.

3) Submitted EU applications from the previous year that are evaluated above a defined threshold/granted (sum of the project portfolio and applications). Collaborations with other research groups will count in full for both groups.

4) Submitted applications to the Research Council of Norway or NORDFORSK from the previous year that have achieved a score of 6-7/been granted (sum of the project portfolio and applications) Collaborations with other research groups will count in full for both groups.

 

8. Funding for start-up groups

The allocation of funds follows the same guidelines as specified in Item 6, while the following criteria apply:

1) The groups receive a defined amount per member affiliated with the faculty’s permanent academic staff (professor, associate professor, researcher (1183, 1109), university lecturers and recruitment members (researcher 1108, post-doctoral research fellows and postgraduates). The amount allocated will be the same for each member, but could be adjusted upwards for recruitment members compared to other members during the next three-year period.

2) Start-up groups receive an additional amount that is allocated on a discretionary basis, based on the activity plan included with the application.

 

9. Annual reporting – contents – any loss of funding.

Before 15 October each year, the research group leader must submit a completed report form (a brief report on production results and activity plan) and accounts showing what the allocated funding has been used for throughout the year. The report, which must also include a budget and plan for the coming year, must be submitted to the unit leader at the host department.

During allocation of funds, the group’s ability and potential to realise the objectives specified in Item 1, as well as the criteria in Item 2 and Item 3 above will be emphasised.

The unit leader at the host department will evaluate the reports and budgets, and will prepare a recommendation for the Dean (the research group’s report and budget will be enclosed).

The recommendation will include a revised plan for funding based on the number of members in the group, cf. Items 7.1 / 8.1 above. The Dean may make changes to decisions on whether a group is defined as a faculty research group if the research group’s activities and use of funding does not correspond to the application for funding or no longer meets the criteria for classification as a faculty research group.

Inappropriate use of research group funds may also result in the deduction of funds in subsequent year’s allocations.

The allocated funds will be transferred to separate measures for the research group at the host department. The research group leader will receive assistance from the faculty finance section and the host department in order to ensure the proper management of budgets and accounts

 

 

 

Published Feb. 12, 2018 4:58 PM - Last modified Apr. 25, 2018 12:13 PM