Borrowing audio recorders
The IT services offers to lend a limited number of dictaphones to our own students, on a first come, first served basis (Advance booking is unfortunately not possible at this time).
The IT service assists in designing the equipment if needed, but there are also guides for this below. Set aside time to familiarize yourself with the equipment before use.
Since these dictaphones do not support encryption, they can only be used to collect non-confidential data (green and yellow data).
Prerequisites in order to borrow
- The data collection plan has been finalized and approved.
- Your supervisor has confirmed borrowing rights for the equipment here:
- You have become familiar with data management at UiO and filled out this declaration:
- Contact IT at the e-mail address it-help on uv.uio.no when the points above have been completed.
The dictaphone does not have an internal memory, so the accompanying MicroSD-card inserted into the lateral SD-port is thus necessary. Two “AAA” batteries are also necessary, and it’s important to confirm that it has adequate power before your recording session begins. If you plan to do a longer session, please bring extra batteries just in case. Read the manuals below for more information about using the dictaphone.
Encryption of memory sticks
The accompanying memory stick must be used as a secure location for your recordings, and it is important that it is properly configured before usage, by following the guidelines below.
The recording must be transferred to the encrypted memory stick after your recording has been completed. For this task, please use the accompanying adapter. Remove the Micro SD card from the Dictaphone and insert it into the adapter. Then insert the adapter itself into an available USB port on your computer, and move the content from the SD card to the memory stick.
Erasing the Micro SD card in a secure manner
After you have confirmed, that the recording has indeed been moved to the memory stick, all tracks of the recording must be erased from the Micro SD card, which can be attained by utilizing «SD Memory Card Formatter».
Guidelines for personal data
There are specific guidelines for handling personal data, that all students must adhere to in context of writing their thesis. All students that need to record and process personal data must familiarize themselves with these guidelines.
Students must also be familiarized with the regulations concerning data classification at the University of Oslo.
This classification decides where you may store your data, in accordance with the guidelines below
The faculty offers specifi storage areas for students that are about to handle sensitive information. Please contact the Faculty IT services for facilitation.
Loss of equipment or leak of data/information
- If you are unlucky to lose or destroy the equipment, contact your IT service as soon as possible.
- If sensitive data has been lost, this must be reported immediately with this form: https://nettskjema.no/a/avvik-personopplysninger.html